Melbourne Wealth Money
26-Jun-2021 By - team

DISCLAIMER: We are commenting on U.S legislation.

Your company's accounting department has complete control over all of the decisions. Any decision you make pertaining to inventory, payroll, risk, or reporting will have some kind of impact on your books.

It makes perfect sense that this is a company sector that is ripe for optimisation, and even more logical that even smaller organisations may boost their back-office productivity by making the necessary tweaks to the processes that they use for accounting and bookkeeping.

1. Create a thorough budget

Naturally, you are obligated to meticulously record all of your company's expenditures as well as the sources of its funding. You might be surprised to learn how many owners of small businesses implement this process without first documenting everything.

Put your budget down on paper, and then start going over the specifics to look for areas in your record-keeping, payroll, or sales processes where you may decrease costs.

Small business accounting typically involves three key reports: the balance sheet, income statement, and cash flow statement. Companies perform accounting tasks manually, with accounting software, or through professional accounting services.

If you run a very small business, you might be able to manage your bookkeeping with accounting software, saving yourself time and money by using free options. However, managing your own bookkeeping means you're in charge of keeping your finances in order, storing records and creating necessary statements.

You should hire an accountant for your small business when you need help with the collection, analysis and reporting of financial information. Accountants can interpret your financial data in order to help you make better business decisions when it comes to your company's money.
Blog Verticle Cta Img
Get started today

Got questions? We have answers

03 9568 5444

2. Select the appropriate accounting technique

When first getting started, small businesses have to choose either cash accounting or accrual accounting to use. Cash accounting is becoming more readily available, yet it gets increasingly difficult to maintain as a company expands. Make sure that you are aware of the benefits that come with each option as well as the way to transition between them easily.

3. Distinguish between business and personal costs

Accounting for a small business often requires transferring money from personal accounts into business accounts in order to pay for business expenditures; nevertheless, you should be wary about making this a regular practise. It is a good idea to keep private information and company spending separate from one another in order to prevent incorrect tax filing and legal consequences. In the event that this is not possible, you should at the absolute least make it a point to carefully document all of your individual contributions so that you will have supporting evidence for your commercial tax return.

4. Keep a close eye on the receivables

You may learn a lot about customer performance, behaviour, and long-term payment trends from your accounts receivables (AR). Run an accounts receivable ageing report regularly and look for any differences in your clients’ payment practices.

5. Follow up with bills

Using the AR ageing report, you will be able to determine which clients have a track record of making their payments promptly on a continuous basis. Take a look at the clients that aren’t doing as well for you and try to get in touch with them to collect invoice confirmations. It is not certain that you will get paid simply because you have sent a bill, and the knowledge you have regarding your clients’ financial situations can help you determine which customers want more direct support.

6. Be an accounting software expert

Bookkeeping is almost never done manually in small businesses. These days, accounting software reigns supreme as the tool of choice since it makes data entry, reporting, and analysis much simpler. Nevertheless, not just any piece of software will do. You will need to be familiar with the capabilities of the platform, including how to link it to your accounts, establish automated reporting alerts, organise financial data, and other functions like these. This is one of the most beneficial adjustments to your accounting procedures that you can make.

7. Establish an agenda for bank reconciliations

The degree to which your accounting records and bank statements are consistent with one another can be determined by performing bank reconciliations. Your capacity to do so will determine how well you understand the cash flow of your firm as well as how much liquid money you have available at any given time. Although different companies will need to determine their own reporting schedules, it is recommended that you run this report at least once every month.

8. Set specific financial objectives

Like every other part of your business, financial management requires goals to keep you on track. Establish performance-related measures, such as cash flow, labour productivity, or minimum monthly earnings. Set these goals early on and keep thorough records of how they are met.

9. Prepare for tax season now

It’s possible that you’re still getting used to keeping your books in order for each tax season if your company is relatively young. Taking precautions is a no-brainer in this situation. Businesses are subject to various tax obligations and requirements than individuals are, and the requirements that are placed on you will vary according to the form that your company takes (e.g., LLC, sole proprietorship, general partnership, etc.).

10. Be aware of evolving regulations

Is your company equipped to handle evolving SEC and Financial Accounting and Standards Board (FASB) regulations? Accounting procedures alter throughout time (revenue recognition saw a significant change just a year ago). You must keep up if you want your business to continue adhering to the FASB’s requirements for Generally Accepted Accounting Principles (GAAP). For the majority of small businesses, this is a continuous objective, but it’s essential to the long-term success of your organisation.

11. Think about your credit policy for customers

It is common practise in business to extend credit lines to long-standing customers (especially when there are close personal relationships involved), but you should exercise caution to avoid being unduly generous in this circumstance. Poor credit from customers can quickly lead to an accumulation of bad debt. If you offer this kind of flexibility to your customers, you should investigate your credit screening process and ensure that you are putting your faith in the right people.

12. Consider specific outsourcing tasks

The aforementioned recommendations can assist owners of businesses in managing their books, but why attempt to do everything by yourself? Utilizing the services of an external book-keeper is proving to be beneficial for companies of all sizes within the small company sector. Let’s imagine you’ve found uncontrollable inefficiencies in your company’s bookkeeping system (such as knowing how to analyse financial reports). In that case, you have the option of employing professionals to take care of these responsibilities and to guide you through the particulars.

Tips for Small Business Accounting

This is only a summary of the numerous methods by which owners of small businesses can improve their accounting and bookkeeping processes; there are an infinite number of other ways to accomplish this. If you have the right kind of financial experts on your side, even the bookkeeping processes you’re using right now can be improved in some interesting and novel ways.

Top 10 Tips – Accounting Advice For Small Business

Australian businesses are primarily comprised of small businesses. Small enterprises, which span numerous sectors, regions, and philosophies, are crucial pieces of the Australian economic puzzle. Consequently, there is intense rivalry. You must devote the majority of your time to the expansion and improvement of your firm. To accomplish this, the business’s accounting functions must first be organised.

Without the right direction, expanding a firm can be challenging. So, as experts in business counselling, we’ve compiled ten accounting guidelines for small businesses to adhere to in order to be clear and effective.

1. Cashflow is King – Prepare Cash Flow Forecasting and KPIs

Cash flow is a hot topic that comes up frequently. We are unable to pay our debts, our staff, or ourselves without funds!

We suggest? Request a thorough financial review of your small business from your accountant. You may create goals, align KPIs for growth, and make sure you have enough money to pay all your responsibilities by tracking and understanding your spending.

2. Open a Second Bank Account for PAYG Withholding Tax, Superannuation and GST Obligations

You may guarantee that you always have enough money on hand when debts become due by doing something as simple as opening a second bank account for your tax obligations. The best procedure would be to quickly transfer the payroll responsibilities into this account following each pay run to avoid wasting money.

3. Accounting Software – Utilise Cloud-Based Software

You can make sure that you, your accountant, or anybody else who matters always has access to your financial information wherever you are by working with accounting software like Xero or MYOB Live. Having access to your data is essential whether you’re travelling interstate or playing golf on the weekend.

Due to the ease of access to all the information, tax compliance will be an easy process. Due to the constant updating of your financial information, it will be immensely helpful when asking for financing.

4. Google Reviews! – Never Underestimate the Power of Reviews

one of the most underutilised and fruitful reputation-building tools. Each of us has utilised Google to evaluate the calibre of a company. When potential consumers or clients are looking for a business to work with, the quantity and calibre of the reviews are frequently the deciding factors.

Asking your clients for frank feedback is something you should be proud of as a small business owner! This accounting guidance for small businesses is one that you should heed if you wish to experience organic growth. It suggests that you think of your review platform as an additional source of income.

5. Goodness Me, It’s STP!

Payroll preparation has changed as a result of Single Touch Payroll (STP). Any business audit performed by the ATO can be avoided by staying current with the changes and making sure you are consistently reporting appropriately. Keep up with the changes to avoid falling behind.

6. Superannuation – Pay It On Time

bookkeeper job

You may be subject to the Super Guarantee Charge and cannot claim your superannuation as a tax deduction if you don’t make timely payments (SGC). The repercussions could include further fines, fees, and interest on top of the original outstanding sum.

You must pay off your superannuation commitments before any other debts, such as bank overdrafts, modest loans, or any other debt with flexibility surrounding payments (within reason! ), regardless of whether you utilise a Government Superannuation Fund or a Self Managed Superannuation Fund.

7. Trade Terms – Improve Your Receipt of Cash

It might be worthwhile to revisit your trade conditions if you are billing for work completed or services rendered but not receiving payment within a reasonable amount of time. For instance, if a client has 14 days to pay you but usually takes 21–28 days or longer, maybe you could attempt to get paid early to optimise your cash flow?

Practice Ignition is a fantastic piece of software to take into consideration as it may simplify and streamline the billing process. As it is a game-changer, it is worthwhile to talk to your accountant or accounting specialist for further details.

8. Accounting Trends – Keep Updated on the Latest and Greatest

Save time by avoiding using out-of-date, ineffective software. You are losing time, probably your most precious resource if the most recent software can process payroll in two stages while yours takes four.

To ensure that you save time managing your financial information and that you continue to be the most resourceful, stay up to date on the most recent trends and changes in the business.

9. Record-Keeping…

Receipts can go lost in the ute’s glovebox or financial paperwork might get damaged by the kids due to the hustle and bustle of running a small business. Fortunately, software is available to reduce this burden. You may easily take a picture of the receipt, post it to Receipt Bank (RB), and then have the bill forwarded to your chosen accounting software using this fantastic feature (ideally Xero or MYOB).

10. Make Time for Family and Yourself – Don’t Get Lost in the Accounting Madness

Because you entered business for what purpose? In life, happiness is crucial. There will surely be more time for the people you love, including yourself, if the essential adjustments are made to the accounting operation of the business. A sensible investment is hiring a trustworthy accountant.

You’re on the correct track to achieving all of your small business goals and, eventually, expanding your company to its full potential if you abide by our 10 accounting guidance for small business suggestions. View our list of services to see what we have to offer if you need assistance getting on the right track. We have four offices in the South-East, making us easily accessible and available to help.

How Accounting Can Help Your Small Business Succeed | How-To Guide

Accounting can be of assistance to the success of your small business in a number of ways: it can provide you with information about the general financial standing of your company; it can provide you with a comprehensive report of your cash flow; it can highlight areas for expansion; and it can ensure that you file your taxes in an organised and precise manner.

As the owner of a small business, you may benefit from the assistance of a qualified accountant with the establishment of your company, the creation of financial documents, the management of payroll, the preparation of tax returns, and other responsibilities. You have the choice to handle the accounting for your firm on your own or to work with a qualified professional accountant.

Although you do not need to be an accounting expert to run a small business, you will want to have a few fundamental accounting skills in your toolbox to ensure that everything goes according to plan and that your company is on track to turn a profit. Although you do not need to be an accounting expert to run a small business, you do need to have a few fundamental accounting skills in your toolbox. This guide will assist your company in becoming more successful by teaching you the essentials of accounting for small businesses and providing you with some financial advice that will save you time.

How Accounting Can Benefit Your Business

Accounting may do more for you than only ease tax preparation and help you gain a better grasp of the state of the company’s finances. A more appealing business to clients is one that maintains accurate bookkeeping. Increasing the value of your firm in the eyes of your customers may typically be accomplished through proper accounting in the following ways:

1. Economic Stability

When the finances of your firm are in order, you will be able to get an accurate picture of how much money is coming into the business and how much is leaving it. You may also find it helpful to develop more exact predictions for future revenue and expenses in order to make certain that you have sufficient cash on hand to take you through any challenging periods that may arise.

If you are able to maintain a stable financial situation for your company, you will be able to give your consumers an experience that is reliable and fulfilling. You won’t be forced to make significant reductions to your team or take on so much additional work that the quality of the job you do will deteriorate as a result of the lack of funds.

2. Increased Effectiveness

You may get the most recent financial data about your company through proper accounting. And that might assist you in deciding whether additional business investments are necessary and when to make them. Could new tools help you work more quickly? It might imply that you provide your customers with greater service.

You can decide when it’s the correct moment to invest more money in your business and how those costs will impact your cash flow with the support of accurate financial data.

3. Intelligent Marketing

Financial statements give you information about your costs and cash flow, which can assist you decide how to sell your company more effectively.

You can select when to start a marketing campaign and determine whether your efforts are producing the desired results by using accurate accounting information.

What Are the Fundamentals of Accounting for Small Businesses?

After understanding how accounting might benefit your company, you’re prepared to delve into the fundamentals of small business accounting. The three basic facets of useful small-business accounting are as follows:

1. Mastering fundamental bookkeeping

Don’t be intimidated by the name; bookkeeping simply means recording all corporate operations, from receipts to payments. Making money is undoubtedly one of your main business objectives, so you’ll need to understand how it stacks up against your expenses. Good bookkeeping can be beneficial by:

  • Letting you know whether you’re now turning a profit or whether you’re on course to do so
  • Letting you know if you might be about to run out of money
  • By writing down the information you’ll need to submit taxes, you can make tax season simpler.

2. Submit your company’s tax returns

Freelancers and small business owners may experience stress during tax season for a valid reason: self-employment makes tax preparation more challenging. But you can reduce the stress of tax season by keeping accurate records all year.

Various business taxes exist, and while they varied by state and industry, some of the most popular ones are as follows:

  • Income tax: This mandates that you give the government a share of your earnings.
  • Sales tax: May be added to your invoices, which you then remit to the government, depending on the type of work you undertake for clients.
  • Employee taxes: If your business employs people, you’ll take taxes out of their paychecks and provide them to the government.

3. Produce monetary reports

Important business decisions can be guided by accounting reports. You probably frequently have to make difficult decisions, such as whether to invest in expensive equipment for your company, what specific services to give customers, or whether to recruit subcontractors to lighten your job.

You can make these judgments with the aid of several accounting reports. The most typical words include the following:

  • Cash Flow Statement: This displays all of your financial transactions, from the client earnings coming into your business to the outgoing expenses (for rent, utilities, staff and more). The accuracy of this article is crucial. According to a US Bank study, cash flow issues account for 82% of business failures.
  • Profit and Loss Report: This displays your overall earnings and expenses for a given time frame. It provides a useful picture of your company’s financial situation but isn’t quite as thorough as your cash flow statement.
  • Balance Sheet: This displays the assets and liabilities of your business over a given time frame. It provides a picture of your financial situation at any one time, in other words.

How to Organise Your Business Finances

This step-by-step manual will walk you through a fundamental strategy for organising your accounting so that you may put all this knowledge into practise. Think of it as your financial task list.

1. Establish an independent business bank account

You need to keep your personal finances and the income from your business separate at all times. Creating a distinct bank account for your company is the quickest and easiest approach to accomplish this goal. Before you open a bank account, it is in your best interest to do some research; shop about to compare the prices banks charge for various services and find out what kinds of company reports are provided by different financial institutions.

When you are first getting started as a freelancer, it may make the most sense to create a company checking account as your sole financial vehicle. However, if your company grows, you should consider opening a savings account so that you may put money aside for things like taxes and other obligations.

2. Create a system for tracking expenses

Maintaining accurate records can make it easier to prepare for tax season and provide you a better understanding of the general state of your business. A crucial component of that is keeping track of your spending. Make sure you are considering all expenses associated with your firm, such as:

  • The cost of meals and entertainment for business meetings
  • A trip for work
  • Rent, internet, phone bills, and other living expenditures that are related to your home office (if you have one) are examples.
  • Expenses associated with your car, if you use it for work.

You can either physically file receipts to keep track of these, or you can sign up for cloud-based accounting software that digitally and even automatically maintains track of all your expenditures.

3. Create a system for keeping books

In the same way that there are solutions that can help you manage your costs, there are accounting tools that can assist you in managing your bookkeeping. But if you want to do the bookkeeping by hand, you’re going to need to come up with a method and stick to it.

There are two primary approaches to the management of bookkeeping, namely:

  • When employing the cash method, revenues and costs are recorded at the time that they are incurred in the process. Therefore, a freelancer will record their bills immediately after receiving payment from a client.
  • As soon as a transaction is finished, the accrual method is used to record both the revenues and the expenses associated with it. As a consequence of this, you will need to record a payment at the time the invoice is delivered rather than when the money from the client is deposited into your bank account.

4. Recognise your tax duties

The legal structure of your firm will determine your organization’s tax obligations. Self-employed individuals (such as freelancers) frequently have the ability to deduct their business revenue on their personal tax returns.

When working as a freelancer, you must make sure to deduct taxes from your pay because you will be responsible for paying taxes that an employer would ordinarily deduct.

5. Review your approaches to determine what works

As your firm develops and your offerings advance, so do small business needs. You can find that your initial accounting techniques are ineffective over time.

Be mindful of the time you spend on accounting as your company grows and consider the cost to your company. If managing all of your accounting requirements becomes too much work, you might wish to enlist the aid of a qualified accountant.

Are Accountants Needed for Small Businesses?

If the management of your company’s accounts starts to get in the way of completing tasks for your customers, you should seriously consider hiring an accountant. This is a general rule that applies across the board. Alternately, you could find that working with an accountant during tax season or to tackle specific difficulties pertaining to your small business makes you feel more at ease. In the end, the decision is entirely up to you.

There are several ways that accountants can assist small businesses, including:

  • Deciding on the ideal corporate or sole proprietorship business structure for your needs.
  • Putting together the financial documentation for your business strategy
  • Giving guidance on establishing business bank accounts
  • Directing the payroll procedures
  • Preparing tax returns and identifying business-specific tax benefits
  • At the end of the year, close your books and produce financial reports.
  • In the event that a tax audit ever occurs, assist you in navigating it.

Guest post by : team Form -

Like this? Share it...